Coaching Agreement
I’m honored to work with you and look forward to supporting you in creating meaningful, sustainable change. Please read through this agreement carefully and reach out with any questions before our session.
This Agreement is entered into between Suzanne Trainor (“Coach” or “Suzanne”), National Board-Certified Health & Wellness Coach of Rooted in Being, and the individual (“Client”) who acknowledges and agrees to this Agreement electronically by checking the consent box on Suzanne’s Scheduling Form (Rev 11/07/25).
Coaching Overview
Suzanne is a National Board-Certified Health & Wellness Coach (NBC-HWC) and Certified Functional Nutrition Counselor (CFNC) with training in behavior change, mindbody medicine, Functional Medicine, and Functional Nutrition as they relate to optimizing health and well-being through lifestyle, nutrition, and self-directed change.
Her role is to create a supportive, collaborative environment that helps you—the Client—clarify goals, deepen self-awareness, and make changes aligned with your values. Coaching is a client-driven process. You determine your goals; Suzanne helps you explore what’s possible, stay accountable, and build momentum at your own pace.
You can expect encouragement, challenge, and honest reflection. Suzanne may occasionally provide exercises or inquiries between sessions to support your progress. Ups and downs are a normal part of growth; both are welcome in the coaching space.
Scope of Practice
Suzanne is not a medical professional, registered dietician, nutritionist, or therapist. She does not diagnose, treat, or prescribe for any medical or psychological condition. Coaching may include discussions of nutrition and lifestyle from an educational perspective only. You are responsible for consulting your licensed healthcare provider before making any medical, dietary, lifestyle, or medication-related changes.
You are fully responsible for your well-being, choices, and decisions during the coaching process and may discontinue coaching at any time.
Fees and Payment
Session Rate: $150 per 60-minute session
Payment: All sessions are prepaid via Stripe or other secure method provided by Coach.
Communication: Brief emails or texts between sessions are included at no additional cost.
Sliding Scale
Suzanne offers a limited number of sliding-scale spots to make coaching accessible for individuals who might not otherwise afford it. Sliding-scale arrangements are based on honesty, transparency, and mutual respect and are discussed during the Discovery Call.
Philanthropy
Suzanne donates 100% of coaching fees to nonprofit organizations supporting the health of individuals, communities, and the environment. Fees from missed or forfeited sessions are not donated.
Scheduling and Cancellation Policy
Sessions are typically held weekly and are conducted via phone. (Zoom or in-person sessions may be available upon request.) Suzanne will initiate the call unless otherwise agreed upon.
If you need to cancel or reschedule, please provide at least 24 hours’ notice. Missed sessions or cancellations made with less than 24 hours’ notice may be forfeited at the Coach’s discretion.
Ethical Standards and Confidentiality
Suzanne abides by the National Board for Health & Wellness Coaching (NBHWC) Code of Ethics. You can review it here: nbhwc.org/code-of-ethics.
All information shared in coaching sessions is confidential except in the following situations:
You give written permission to share specific information.
Disclosure is required by law or court order.
The Coach reasonably believes you may harm yourself or others.
Illegal activity is disclosed.
Suzanne will not share your name or details of your work together without consent.
Acknowledgment
By checking the box on Suzanne’s Scheduling Form (Rev 11/07/25), you acknowledge that you have read, understood, and agree to the terms of this Coaching Agreement. Checking the box serves as your electronic signature and indicates your consent to participate in coaching under the terms described above.
-End-
Rev 11/07/25
And if you are curious…